Accounting for marketplace sales
Accounting for commission and returns from platform reports, VAT-threshold monitoring, imports from China and the EAEU — with no tax surprises as turnover grows. Liability is fixed in the contract.
Tell us about your store — we'll propose a solution and calculate the exact price
Message on WhatsAppBook a free consultation: we'll review your platforms and turnover, answer your questions and propose a solution.
What you get
Revenue, commission and returns — from the commission-agent reports, not "by what lands in the bank"
We watch your turnover and warn you in advance as you approach the VAT-registration threshold
Imports from China and the EAEU, customs, forms 320.00 and 328.00, exchange-rate differences
Accounting by SKU and cost, the FBO and FBS models, stock reconciliation with the platform
- Kaspi, Wildberries, Ozon, Halyk Market
- sole proprietors on the simplified regime and LLPs on the standard regime
- imports from China, Russia and EAEU countries
- from first sales to your own warehouse and team
What we know about accounting for marketplace trade
Selling on marketplaces only looks simple from the outside. Inside there are commissions, withholdings, returns, delayed payouts and fast-growing turnover that quietly brings you to the VAT threshold. We know this machinery and keep the books so the numbers add up and the taxes hold no surprises.
Revenue is gross, not "what lands in the bank"
Income is recognized at the full sale amount per the marketplace report; the platform commission is an expense. That way the tax office sees the correct revenue, and you see your real margin.
VAT-threshold monitoring
Marketplace turnover grows in jumps. We track it on a cumulative basis and warn you in advance as you approach the 20,000 MCI threshold — so VAT registration happens on time, with no fines.
Returns and adjustments
Returns are routine on a marketplace. Each one adjusts revenue and stock. We reconcile the reports with the movement of money and goods so that income and taxes aren't overstated.
Imports from China and the EAEU
Imports from third countries mean customs and import VAT. From the EAEU — import VAT and forms 320.00 / 328.00. We handle currency transactions and exchange-rate differences on purchases.
Inventory: SKU, FBO and FBS
Dozens and hundreds of items, the platform warehouse (FBO) and your own warehouse (FBS). We keep accounts by SKU and cost and reconcile stock — profit per product is visible.
Acquiring and delayed payouts
The platform pays out net of commission and with a delay. We reconcile payouts against the reports and the bank so every transaction is recorded and confirmed.
Common seller mistakes — and how we close them
On marketplaces an accounting error doesn't surface right away, but as turnover grows it turns into large additional assessments. Here is what we fix most often.
Income counted by bank receipts
Only the amount after commission is recorded — revenue is understated, and that's a direct risk of additional tax and a fine.
Accounting from the commission-agent report
We recognize revenue at the full sale amount and post commission as an expense. Taxes are calculated on the correct base.
Missed the VAT threshold
Turnover grew, the threshold was crossed, but VAT registration didn't happen on time — fines and backdated VAT assessments.
Turnover monitoring
We track turnover on a cumulative basis and tell you in advance as you approach the threshold. VAT registration happens on time.
A mess in inventory
Returns and purchases aren't reconciled, the platform-warehouse stock doesn't match — it's unclear what's in the black and what's in the red.
Order in inventory accounting
We keep accounts by SKU and cost and reconcile FBO/FBS stock against the reports. The real profit per product is visible.
What seller accounting includes
We take on all of your e-commerce accounting — from parsing platform reports and inventory to taxes, imports and team payroll.
We parse the marketplace reports
- We import and reconcile Kaspi, Wildberries and Ozon reports
- Revenue, commissions, withholdings, returns and payouts are recorded correctly
- We monitor discrepancies and platform underpayments
You can see your store's revenue, margin and taxes at any time
We calculate taxes and file reporting
- VAT-threshold monitoring
- Tax calculation and preparing and filing reports on time
- We deal with the tax authorities for you
We watch your turnover so you register for VAT on time
We keep inventory records
- Accounting by SKU and cost
- FBO and FBS stock
- Reconciliation with the platform warehouse
Imports from China and the EAEU, customs, forms 320.00 / 328.00, exchange-rate differences
HR and payroll
- Managers, warehouse staff, pickers
- Payroll, taxes and contributions
- HR documents
Payroll and HR records for store staff without errors
Switching to us is easier than it seems
We onboard your store at any stage — from first sales to large turnover with imports. We've refined the process so it needs minimal involvement from you — we'll do the rest.
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1
Request and consultation
We review your platforms, turnover, imports and business form — sole proprietor or LLP. Free of charge.
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2
Contract in a single day
We fix the price, the scope of work and our financial liability in the contract. No hidden extras.
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3
We take over the handover ourselves
We collect the documents and database from the previous accountant, set up importing of platform reports and reconcile stock.
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You focus on sales
We file reports, monitor the VAT threshold and keep inventory records — the numbers add up and taxes hold no surprises.
Cost calculator
The price depends on the volume of transactions and the number of platforms. No hidden charges.
Get a preliminary price in a few seconds. Choose the "Trade" activity type and, if you import, tick "Import/Export" — we'll confirm the exact rate for your store after a short conversation.
Happy with the price? We'll sign the contract in a day.
Leave a request — we'll confirm the details of your platforms and send the contract within the day. If you have questions or a non-standard situation, we'll discuss it and refine the estimate.
Preliminary cost of accounting
for your store
—
per month, excl. VAT
Contract within one business day
Real client reviews on 2GIS
We also keep the books in related fields
If you run several lines of business or need accounting for a different industry — we have a dedicated solution for each specialization.
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Earmarked contributions, separate accounts and reporting to owners.
GoAccounting for NPOs
Grants, targeted funding and reports to donors.
GoManufacturing
Cost calculation, accounting for raw materials and work in progress.
GoBookkeeping
Full accounting support for LLPs and sole proprietors.
GoFrequently asked questions
If you didn't find your answer — message us on WhatsApp.
Income is recognized at the full sale amount to the customer (gross) per the marketplace report, while the commission withheld by the platform is recorded as an expense. A common seller mistake is to record only the amount received in the bank (net). That understates income and creates tax risks. We keep accounts from the commission-agent reports, so revenue and commission are recorded correctly.
VAT registration is mandatory once turnover exceeds the threshold (20,000 MCI per calendar year). Marketplace turnover grows fast and many sellers miss the crossover point — which risks fines. We track your turnover on a cumulative basis and warn you in advance as you approach the threshold.
Yes. Marketplaces have a high volume of returns, and each one adjusts revenue and inventory. We reconcile the platform reports with the movement of goods and money and record returns correctly, so income and taxes aren't overstated.
Yes. Imports from third countries mean customs clearance and import VAT. Imports from EAEU countries (Russia, Kyrgyzstan, etc.) mean import VAT and special reporting forms (320.00 and 328.00). We handle currency transactions and exchange-rate differences. We help you set up foreign-trade accounting with no surprises.
We keep inventory records by SKU and cost, account for the FBO and FBS models (marketplace warehouse and seller warehouse) and reconcile stock with the platform reports. This gives a real picture of profit per product and order in your inventory.
It depends on your turnover, VAT plans, imports and headcount. At the start, a sole proprietorship on the simplified regime suits many; but as turnover grows and you work with VAT, an LLP on the standard regime is often more advantageous. At a free consultation we'll suggest the best option for your plans.
Yes. Our financial liability is fixed in the contract. If an error is made through our fault, we compensate the damage caused, within the liability set out in the contract.
How to find us
Phone
+7 701 085 44 22Address
Almaty, 88 Aiteke Bi St.